Kingman Festial of the Arts

Greetings Vendor!

Kingman Rt. 66 Rotary Club is proud to host the 46th Annual Kingman Festival of the Arts(KFOTA). The festival will be held in historic downtown Kingman, Arizona at beautiful Metcalfe and Locomotive Parks. Metcalfe Park is still reserved for our artists, crafters and merchandisers. Locomotive Park will host the KFOTA Kids Event with games, kids booths, and bounce houses. This year we are extending an invitation to local non-profits (501c3 only) to set up booths free of charge to promote their charitable work in the city and county. Also new this year, we will be closing Beale Street from Grandview to N. 1st Street to traffic so event attendees can safely enjoy local food vendors and traverse between the two parks without traffic concerns. Power generators will also be available to food vendors only for an additional cost. This event is eagerly anticipated each year by the residents of Kingman and Mohave County and we are pleased to announce the improvements we have made this year.

KFOTA Hours:
Saturday, May 11, 9:00 a.m. to 5:00 p.m.
Sunday, May 12, 9:00 a.m. to 4:00 p.m.

Location:
Metcalfe Park, 315 West Beale Street, Kingman, AZ 86401

Registration and Booth Space Fee:
1/01/24 – 5/08/24 Please note, there are two application forms this year. One for Artists, Crafters, and Merchandisers and one for Food Vendors.

Booth Space Fee: $150.00 per each space + $11.00 City of Kingman Permit fee if you do not have a City of Kingman business license. For food vendors who need power, there is an additional fee of $50. If you have a City of Kingman Business License, please be sure to write your business license number in the space provided at the top of the City of Kingman Special Event Permit form.

Registration Deadline 5/08/24
Please note: Vendor applications will not be processed if your City of Kingman Special Event Permit form is not attached to your application. All vendors are required to submit the permit form by the City of Kingman.

KFOTA Rotary Contacts:
KFOTA: Tina Greenwood: grenwd.2120@gmail.com,  Phone # 801-979-7123
Food Truck Contact: Jennifer Hayes: jenniferlhayes2017@gmail.com, Phone # 802-338-1752

VENDOR INSTRUCTIONS AND INFORMATION

There are two sections for the event in Metcalfe Park: Art in the Park and The Marketplace. The Art in Park section is reserved for all painters, sculptors, photographers, wood and metal artists, jewelry handcrafters and all other art mediums 90% designed and crafted exclusively by the artist. The Marketplace section is reserved for all other handcrafters and merchandisers.

Locomotive Park will host our KOFTA Kids Festival and vendors who wish to have an Activity/ Merchandise booth(s) for kids in Locomotive Park can contact the above listed KOFTA contacts for more information. The Kids Festival will be organized by our local Rotary Interact Youth Group.

Spaces: Each booth space is approximately 10′ x 10′. Vendors may reserve more than one space. Trailers are not allowed on the grass. Vendors must provide their own tables, chairs, and pop-ups or booths, and small generators. (See Utilities, below). All pop-ups or booths must be staked or weighted. Stakes are allowed in the ground and weights are recommended.

*****NOTE****Beale Street will be closed to traffic between the two parks from Grandview to N. 1st Street for the two-day event to better accommodate food trucks/trailers/booths and for event attendee safety. Food vendors must check in at the Rotary Check-In table in Metcalfe Park near the stage before access to the closed area of Beale Street is permitted. Vendors will need to present their event badges to the Rotary Volunteer. Parking will be on a first come first serve basis and vendors will be directed where to park.

Set-up and Tear down: Vendor check-in and set-up begins at 10:00am on Friday, May 10, 2024 at the Rotary table located near the South side of the stage in Metcalfe Park. No vendor may unload or set up until they have checked-in with a Rotary vendor committee person. Please be patient and courteous to all volunteers and other vendors as you wait your turn to unload. We will have volunteers on hand to assist with vendor unloading and carting product to spaces.

No vehicles are allowed to drive or park on the grass of the parks. Vendors may drive partway down the driveway from the Lee Williams Parking Lot only. Vendors must unload, and then move the vehicle to the parking lot before continuing to set up. Vendors may also unload from a space in the parking lot. Vendors are advised to bring hand trucks or carts to facilitate set up.

No Set up or Tear down is allowed during the hours of KFOTA. The vendor access park gate will be closed during the hours of KFOTA. Tear down may commence after 4:00pm on Sunday, May 12th. All trash and unwanted items must be disposed of in provided trash containers or dumpsters at the site.

Vendor Parking for unloading only: South Lot of Lee Williams High School, adjacent to Metcalfe Park. Please move your vehicle to either the far end of Lee Williams High School parking lot, or several blocks east on Beale Street, to keep parking spaces open for attendees.

Cancellations & Refunds: All cancellations must be made in person or in writing, either by letter, fax or e-mail. A 50% refund of all booth and special fees will be given for cancellations prior to 5:00 p.m. on May 1, 2024. No cancellation refunds will be given after May 1, 2024

Utilities: There are no hook ups for electricity or water for vendors in the parks. It is up to the individual vendors to provide their own power source. However, power sources will be available on Beale Street for Food Vendors.

Overnight Security: Security service will be on Park grounds on Friday and Saturday nights; however, you are advised to remove your valuables. The Kingman Route 66 Rotary Club will not be responsible for losses or damage incurred by vendors.

Weather: Usually sunny with mild to hot temperatures during the month of May. KFOTA will go on, rain, wind or shine (there will be no weather-related refunds). Come prepared with plastic in case of showers and weights in case of wind.

License & Taxes: A City of Kingman Special Event Permit is required for ALL vendors. If the vendor has a City of Kingman Business License, the Business License number is required on the City of Kingman Special Event Permit and the $11 fee is waived. If the vendor does not have a City of Kingman business license, a City of Kingman Special Event Permit can be purchased for $11.00. The City of Kingman Special Event Permit application is included in the vendor packet and MUST be returned with the vendor application before vendor booth space can be reserved.

A copy of the business license and/or special event license must be posted conspicuously in your space at KOFTA.

Liability: The Kingman Route 66 Rotary Club, the Kingman Route 66 Rotary Club Foundation, and Rotary International will not be held responsible for theft, loss, or damage to you or your property before, during, or after KFOTA.

Disclaimer: KFOTA is a family event. Therefore, obscene or vulgar merchandise is not allowed. Vendors attempting to sell this kind of merchandise may be asked to leave the park with no refunds. We cannot guarantee booth spaces, but we will do our best to accommodate everyone regarding shade, booth space and handicap accommodations but it

Return your vendor application, City of Kingman Special Event Permit, appropriate fess, product pictures, and required food service documentation to:

Electronically:
Rt66rotaryforms@gmail.com (Pay by Credit Card Only)

US Mail:
2024 Kingman Festival of the Arts
Kingman Route 66 Rotary Club
PO Box 166
Kingman, AZ 86402

Make all checks payable to:
Kingman Route 66 Rotary Club Foundation

Forms:
Click link that pertains to you below